Structure

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A GUIDE TO HOOKED



LEADERSHIP STRUCTURES: THE COORDINATING COMMITTEE

Hooked: Students for Trade Justice is directed by its Coordinating Committee. The role of the Coordinating Committee is to develop, strengthen and sustain Hooked: Students for Trade Justice and its strategic plan. It is held accountable by the Executive Committee.


You can also download the list of job descriptions in a PDF document.

Responsibilities of the Coordinating Committee

The role of the Coordinating Committee is to keep Hooked: Students for Trade Justice on track with its strategy and within its budget. The responsibilities of the Coordinating Committee are to develop, strengthen and sustain Hooked: Students for Trade Justice and its strategic plan.

Detailed Breakdown of Positions and Coordinator Roles

National Coordinator

Role:

  • The role of the national director is to direct and coordinate the ongoing workings of Hooked.

Responsibilities:

  • Support and encourage the coordinators
  • Propose a strategy for Hooked, consulting with the coordinators for input, before
  • Submission to the executive committee
  • Propose a budget for Hooked, consulting with the coordinators for input, before submission to the executive committee
  • Organise monthly coordinating committee teleconferences
  • Liaise with other trade justice organisations, such as FTAANZ and Oxfam in the development of the strategy
  • Debrief monthly with FTAANZ
  • Organise bi annual coordinating committee summits
  • Organise quarterly teleconferences with advisory committee
  • Provide member support
  • Receive inquiries
  • Submit quarterly reports to the executive committee
  • Provide monthly reports at Coordinating Committee Teleconferences


Campaigns Coordinator

Role:

  • The role of the Campaigns coordinator will be to oversee Hooked National Campaigns

Responsibilities:

  • Oversee a development of the national campaigns calendar including managing the online campaigns calendar
  • Work with the resource and education coordinator to produce and distribute materials for each campaign
  • Inform state coordinators of upcoming events
  • Initiate and encourage dialogue, feedback and suggestions in the planning of

Hooked’s campaigns

  • Apply to the executive committee, via the president, for the use of funds
  • Submit quarterly reports, via the president, to the executive committee
  • Provide monthly reports at Coordinating Committee Teleconferences


Resource and Education Coordinator

Role:

  • The role of the resource and education coordinator will be to oversee the production of educational and promotional materials and supporting the development of campaign resources.

Responsibilities:

  • Produce new Hooked resources, as needed
  • Delegate the production of resources to a variety of contributors
  • Ensure current resources are up-to-date
  • Keep the news section of the website current
  • Update the Hooked website resource section including links to other NGO resources
  • To ensure all resources have all necessary elements (e.g. references, correct usage of “Fairtrade”, common editing, etc.)
  • Submit drafts of FAIRTRADE Labeled resources to FTAANZ for approval
  • Apply to the executive committee, via the president for the use of funds
  • Submit quarterly reports to the executive committee, via the president
  • Provide monthly reports at Coordinating Committee Teleconferences


Sponsorship Coordinator

Role:

  • The role of the sponsorship coordinator will be to acquire and engage with sponsors.

Responsibilities:

  • Acquire sponsors for Hooked nationally
  • Monitor the status of current sponsors, communicating with them as necessary
  • Manage sponsors page on website
  • Distribute quarterly e-newsletter to Sponsors
  • Submit quarterly reports to the executive committee via the president


State Coordinator

Role:

  • The role of the state coordinators is broadly to build up the capacity of their state to campaign for trade justice and build community

Responsibilities:

  • Facilitate emerging campaigns by responding to new Hooked affiliates in their region by helping them plan their strategy, by providing resources including introductory kit and training and by * connecting them into the state and national network
  • Connect with existing trade justice campaigns, or groups running a campaign
  • Foster commitment to the movement through encouraging group affiliation
  • Encourage Hooked affiliates, seeing what resources they need
  • Organise, at the minimum, two state gatherings per year with the purpose of doing educating, planning, socialising and encouraging
  • Disseminate, collect and collate the Semester Affiliate Feedback Forms, and to keep the network informed of the state’s progress and of the support required
  • Disseminate materials and emails distributed from the national base
  • Keep the state based WebPages up to date
  • Manage the state email account
  • Provide monthly reports during coordinating committee teleconferences
  • Apply to executive committee with budget submissions


Website Coordinator

Role:

  • The role of the website coordinator will be to ensure the smooth operation of the Hooked

website as the principle communication and resource base.

Responsibilities:

  • Maintain and update the Hooked website as needed
  • Monitor, edit and evaluate submissions to the website
  • Provide email addresses and home pages as necessary
  • Respond to queries concerning use of the website
  • Deal with any problems or glitches in the website
  • Link in with and create links to, other relevant websites


E-Newsletter Coordinator

Role:

  • To develop the quarterly Hooked E-Newsletter

Responsibilities:

  • To seek submissions
  • To collate and edit
  • To work with Coordinating Committee regarding content
  • To seek final approval of Coordinating Committee
  • To submit completed newsletter to National Coordinator for distribution


Grants Coordinator

Role:

  • The role of the grant coordinator is to search and apply for grants that would assist Hooked in fulfilling its strategic plan.

Responsibilities:

  • Search for grants
  • Submit findings to Coordinating and Executive Committee
  • Write applications
  • Work with necessary people on application development
  • Submit applications to Coordinating Committee
  • Manage any reporting requirements of grants received


DECISION MAKING

Formal Decision Making

Formal decisions within Hooked: Students for Trade Justice, are made at the national level by the Coordinating and Executive Committees.

To ensure that individuals arguing in the minority are given careful consideration, Hooked: Students for Trade Justice decisions are made by consensus. However, if after lengthy debate no consensus can be reached, decisions are made by the majority.

Decisions are usually made at national summits. At least two-thirds of the Coordinating Committee members must be present to formalise a decision. If this quorum is not present, absent decision-makers will be given three days to vote on the issue electronically. Any Hooked affiliate can be present at the national summit and be present during the vote.

In certain cases, decisions will not be made by the Coordinating Committee at the national summit, and can be done during monthly teleconferences. Also, the Coordinating Committee can vote to establish ad hoc committees to work on specific projects, for example, the conference.

Decisions regarding budget expenditure must be approved by the Executive Committee.


Nominations and Elections

Hooked: Students for Trade Justice will hold annual elections to elect the members of the Coordinating and Executive Committee to their positions, and to make plenary decisions about the organisation's direction with the input of all Hooked affiliates. The secretary, supported by an elections committee, shall administer and promote the election and verify its results.

Any number of people can be nominated for the coordinator positions and for the treasurer or secretary position. Nomination forms will be distributed in early Semester 2. Elections will be held on line later in Semester 2 to elect the committee which will then serve for twelve months from September. The previous committee members take up the responsibility of training the new position holders in their first few months of office.

Voting

Each Hooked affiliate shall have one vote.

Each affiliate group shall entrust an official representative to cast their collective vote based on the group's decision. The official representative shall sign an Agreement of Integrity ensure that the group's decision is fairly documented.

Two-thirds of all registered Hooked affiliates must cast votes in an election before it can be verified.

In the case of votes on plenary decisions, affiliates will vote "Yes” or “No" and a majority of voters (more than 50% of votes) shall win.

When voting for Coordinating Committee positions, the Hooked affiliates from each state will vote for their state coordinator, and all Hooked affiliates will vote all other positions. Voting will be done according to the preferential system and conducted on-line.

USE OF THE NAME: HOOKED STUDENTS FOR TRADE JUSTICE

No individual or group can commit “Hooked: Students for Trade Justice” to anything (to actively engage a campaign, to endorse anything, to partner with anyone, to fundraise, to hire anyone, or to fund anything substantial in the name of Hooked: Students for Trade Justice) without receiving an official mandate from the Coordinating Committee. However, anyone’s suggestions and proposals are welcome.

New campaign groups are welcome to use the name “Hooked” so long as it is evident in the name that it is an autonomous Hooked campaign group e.g. “Melbourne University Hooked” or “Princes Hill Hooked”, etc. However, no other group can be called Hooked: Students for Trade Justice, which is the name of our national organising body.

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